Room Scheduling Overview
All bookable spaces in the Spencer Fox Eccles School of Medicine building are reserved through the University of Utah's online scheduling portal. Access is granted based on your affiliation and the type of space requested. Most rooms can be booked up to several weeks in advance depending on your user category.
If you experience difficulty with the scheduling system, please contact the SFESOM Scheduling Office during business hours. Walk-in assistance is available Monday through Friday, 8:00 AM – 5:00 PM in Room 1B150 on the Main Level.
Who Can Book
Students & Residents
Enrolled UoU Health Sciences students, residents, and fellows may book study rooms and open-access computer labs.
- Book up to 2 weeks in advance
- Max 2-hour blocks per reservation
- Max 3 active reservations at a time
- uNID login required
Faculty & Staff
UoU Health faculty and staff may book study rooms, conference rooms, and select event spaces.
- Book up to 4 weeks in advance
- Conference rooms: max 8-hour blocks
- uNID login required
- Department account billing available
Events & CME Programs
Lecture halls and large event spaces used for CME, symposia, and multi-session events require advance coordination.
- Book up to 6 months in advance
- AV tech support available
- Minimum 2-week advance notice required
- Submit request via scheduling office
External Groups
Non-University organizations may request space for healthcare conferences, CME events, and related activities on a case-by-case basis.
- Contact scheduling office directly
- Facility use agreement required
- Standard room fees apply
- Certificate of insurance required
How to Book Online
Visit rooms.utah.eduGo to the University scheduling portal and sign in with your uNID and CIS password.
Select "Spencer Fox Eccles School of Medicine"Choose SFESOM from the building dropdown. The building code in the system is SFESOM.
Filter by space type and capacityUse the room type filter (Study Room, Conference Room, Lecture Hall, Event Space) and set your required capacity.
View the availability calendarToggle to the calendar or list view to find available time slots. Green blocks are available; gray blocks are reserved.
Select your date and timeClick an available slot. For multi-day or recurring events, use the "Recurring Reservation" option.
Add meeting details and submitEnter a title, expected attendance, and any setup notes. Submit to receive an immediate confirmation and Outlook/Google calendar invite.
Scheduling by Space Type
| Space Type | Booking Window | Max Duration | System / Contact |
|---|
| Study Rooms | Up to 2 weeks out | 2 hours / booking | rooms.utah.edu |
| Conference Rooms | Up to 4 weeks out | 8 hours / day | rooms.utah.edu |
| Lecture Halls | Up to 6 months out | Full day | Scheduling office |
| Event & Lobby Spaces | Up to 6 months out | Full day | Scheduling office |
| Simulation Labs | Coordinated by SOM Sim Center | Varies | sfesom-simlabs@utah.edu |
| Computer Labs | Walk-in / open access | Lab hours | No reservation needed |
Cancellations & No-Shows
Cancellation Policy
- Cancel at least 2 hours before your start time to avoid a no-show mark.
- Study rooms are released for walk-in use 15 minutes after a reservation start time if unoccupied.
- Conference rooms and lecture halls are released after 30 minutes if unoccupied without notice.
- Three no-shows in an academic term will result in a temporary suspension of booking privileges.
- Cancel via rooms.utah.edu, by phone, or by emailing sfesom-scheduling@utah.edu.